What Should Be Considered During the Tender Process for Conference Hall Construction in Public Projects?

Public projects are one of the biggest and most mistaken areas of the construction industry. Especially in projects with high technical details such as conference, cultural and multi-purpose halls, millions of liras of investment may be wasted if a correct tender process is not carried out. aims.

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1. If the Specification is Insufficient, the Implementation Remains a Chance However, in many public tenders in Turkey, the specifications are limited to the following sentences: ”

Such statements create uncertainty and incompatibility in practice. When details such as acoustic performance, fire regulations, viewing angle, seat technical data are not defined, the company offering the lowest price gets the job, but the result is not satisfactory. required:

– Technical drawing and section details for the seat

– Fire certificate and flame resistance requirement

– Density and positioning of acoustic panels information

– Brand/model equivalence of electrical and automation systems

– Clear information about escape routes, disabled access and light scenarios boundaries

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2. Seat Selection Cannot Be Limited Only to Color and Quantity

One of the most common deficiencies in tenders is the insufficient technical description of the seat. For example:

“500 fixed conference chairs, blue fabric.”

This definition carries serious risks. Because although the appearance of the seat is similar, its internal skeleton, sponge, mechanism and fabric may be different. As a result, the project may be damaged by low-quality product.

Technical statements that should be in the specification:

– Minimum sponge density (for example 55 DNS above)

– Metal inner frame and thickness measurement feature

– Features and warranty period of the return spring system

It is unacceptable for a public hall to experience seat deformation in the first three years. For this reason, not only "how many seats" but also "what technical conditions of seats" should be determined. If There is a Turnkey Application, Sub-Items Should Be Clearly Specified However, when sub-work items are not written clearly, serious problems may occur during implementation. can be experienced.

Example for:

“Key delivery hall construction will be carried out.”

Does this expression include architecture, electrical installation, acoustics, seats, fire system? It should be stated clearly. Otherwise, the contractor company only carries out the rough construction and leaves the interior equipment to the employer. Or in the middle of the work, discussions start saying "this is not within our scope".

What should be done in such tenders:

– Listing of sub-items (wall covering, stage, floor, electricity, etc.)

– Technical description and delivery format of each item

– Post-application acoustic measurement and visual test requirement

– Acceptance clearly writing the criteria Post-Delivery Warranty and Technical Support Clauses Should Be Written

On the other hand, the following items are included in the tender dossier: must receive:

– Minimum 2-year warranty on seats, systems and stage equipment

– Keeping spare parts available during the service period obligation

– Post-delivery training: personnel's training on automation panel, light scenario, curtain control, etc. on matters training

– Technical documentation and manufacturer certificates in the file

It should not be forgotten that public halls are constantly used, so not only delivery; It is essential to ensure sustainable business. Visuality Should Not Be Priority, Function and Safety Should Be Priority It does not.

For this reason: In architectural projects, not only rendering but also a technical performance report should be requested.

– Seat spacing, corridor widths, accessibility areas should be measured according to user capacity.

– Acoustic performance is delivered without being included in the project. should not be taken.

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